§1- Name and purpose
The association’s name is CitrixUserGroup.no, abbreviated as CUG.no.
- CitrixUserGroup.no was founded on 4 December 2001.
- CitrixUserGroup.no’s address is the secretariat’s address.
- CitrixUserGroup.no is an independent, non-commercial user group.
- CitrixUserGroup.no is also a self-owned and independent legal entity with impersonal and limited liability for debts.
- CitrixUserGroup.no generally deals with software and hardware products for use in server-based data processing.
§ 2 – Membership
Anyone with an interest in the Citrix User Group’s purpose can be admitted as a member. At the same time, the members undertake to comply with the Citrix User Group’s articles of association and legal decisions made by the governing bodies.
Registration takes place by creating a personal user on the Citrix User Group web portal www.cugtech.no. The member is obliged to inform the board and update the profile if there are changes to the member’s registration information (private address, e-mail, company, etc.).
Upon registration, the full membership fee is paid for the first year. The member is obliged to inform the board if there are changes to the member’s registration information (private address, e-mail, company, etc.).
§ 3 – Denunciation and exclusion
A member can opt out of CitrixUserGroup.no in writing at any time. Opting out does not exempt you from payment of any due dues or other outlays, and does not give you the right to any form of repayment of already paid dues or share in CitrixUserGroup.no’s values.
The board can decide to exclude a member who does not meet the membership conditions, or who acts to the detriment of CitrixUserGroup.no. A member can only be reinstated if any outstanding debt to CitrixUserGroup.no is paid.
§ 4 – Member fee
The member fee for CUG gold members is set for each financial year by the general meeting, applicable for the following financial year.
The board can in special cases, and for a maximum of one financial year at a time, reduce the quota for special groups.
§ 5 – Member rights and obligations
The members are obliged to comply with CitrixUserGroup.no’s statutes, and live up to CitrixUserGroup.no’s statutes.
Members have access to participate in all CitrixUserGroup.no’s activities, including access to CitrixUserGroup.no’s website and the services linked to it. Knowledge and experience, etc. which is acquired as a result of membership in CitrixUserGroup.no must be freely drawn on in your own business. The individual member is responsible for ensuring that any confidentiality obligations in relation to suppliers or others are observed.
§ 6 – The general assembly
CitrixUserGroup.no’s highest authority is the general meeting. An ordinary general meeting is held on
once a year no later than 3 months after the end of the financial year. All CitrixUserGroup.no members are entitled to attend the general meeting.
Notice to the ordinary general meeting is sent via CitrixUserGroup.no’s mailing list and website
at least 4 weeks notice. The agenda and any annexes to the general meeting are published on CitrixUserGroup.no’s website.
Annual accounts, any budget, as well as any received proposals are published no later than one week before the ordinary general meeting is held.
The board can call an extraordinary general meeting as needed and it must be called when at least 1/5 of CitrixUserGroup.no’s members make a justified demand for it in writing. In the latter case, the general meeting must be held no later than 6 weeks after receipt of the claim.
Notice of an extraordinary general meeting takes place with at least 2 weeks’ notice via CitrixUserGroup.no’s mailing list.
§ 7 – Agenda
The agenda for the ordinary general meeting shall include:
- Selection of conductor and referent
- The board’s annual report
- Approval of annual accounts
- Approval of the budget, including determination of the size of the dues and board fees
- Election of chairman, board members and deputy members
- Election of auditors
- Election of an election committee consisting of 2 people
- Processing of submitted proposals
The general assembly is led by a conductor, who is elected by the assembly, and who must not be a member of the board.
Proposals from the members, which are wanted for a vote outside the posted agenda, must be submitted in writing to CitrixUserGroup.no’s secretariat no later than 2 weeks before the general meeting. The proposers must have formulated the proposals, so that the general meeting can immediately adopt or reject the proposals.
§ 8 – Decisions
The general meeting is adopted with the number of members who attend.
The General Assembly’s decisions are taken by a simple majority, unless otherwise follows from this section. In the event of an equality of votes, the proposed proposal is void.
When an election takes place individually and a candidate or an issue does not obtain more than half of the votes cast, the candidate or issue that has received the most votes (relative majority) shall be elected/adopted.
Changes to CitrixUserGroup.no’s statutes, including mergers with other associations, require at least a 2/3 majority of those present at ordinary or extraordinary general meetings.
Dissolution of CitrixUserGroup.no requires a minimum of 2/3 majority of those present at an ordinary or extraordinary general meeting. In the event of dissolution, the general meeting decides by simple majority the distribution of CitrixUserGroup.no’s assets in accordance with CitrixUserGroup.no’s purpose.
§ 9 – CitrixUserGroup.no’s management
CitrixUserGroup.no shall be managed by a board, which is CitrixUserGroup.no’s highest authority
the general meetings. The board shall consist of the chairman, seven board members and two deputy members, all of whom shall have valid membership in CitrixUserGroup.no, and of which 3 respectively 2 are up for election in even/odd years. The chairman is elected in different years. Re-election may take place.
If a board member resigns during the election period, the board is entitled to supplement itself with its deputies. The board is constituted immediately after the general meeting with a treasurer, deputy chairman and possibly a secretary, with the chairman being elected by the general meeting.
If the chairman resigns during the election period, the deputy chairman automatically fulfills his duties until the next ordinary meeting General Assembly. If the deputy chairman resigns during the election period, the board appoints a new deputy chairman at the next board meeting.
If a board member has to resign during the period, the member resigns from the board and is replaced by the 1st deputy member.
The board looks after CitrixUserGroup.no’s interests externally and internally.
Board fees are determined by the general meeting.
§ 10 – Board work
The board is CitrixUserGroup.no’s leading body, and the board’s decision is final. The board’s decisions can be appealed submitted to the general meeting.
The board’s duties include, among other things:
a) Implement the general meeting’s decisions and regulations.
b) Manage and control CitrixUserGroup.no’s finances.
c) Represent CitrixUserGroup.no externally.
The board determines its own rules of procedure.
The board holds meetings as needed, and otherwise when the chairman or a majority of the board members require it.
Minutes of the board meetings are kept and published on CitrixUserGroup.no’s website.
The board is competent to make decisions when at least 4 board members are present. The board makes decisions by simple majority.
It cannot be voted by proxy. In the event of a tie, the chairman’s vote counts twice.
§ 11 – Work committee
The board can set up working committees to act on the board’s behalf in minor matters. The working committee must at least consist of the chairman/deputy chairman and a board member.
§ 12 – The right to financially obligate CitrixUserGroup.no externally
CitrixUserGroup.no is externally bound by the signature of the chairman of the board, the treasurer or 2 board members in association. Amounts over NOK 10,000 require a decision from the board.
The board can authorize others to bind CitrixUserGroup.no.
§ 13 – Accounts, assets and liability
CitrixUserGroup.no’s accounting and subscription year follows the calendar year. The treasurer is responsible for ensuring that CitrixUserGroup.no’s income is collected, and that CitrixUserGroup.no’s expenses are paid.
The treasurer’s disbursement must always be certified by the chairman.
The treasurer must at all times keep the accounts in accordance with good accounting practice. The board may, however, choose to delegate the accounts to a person or legal entity, who must undertake to keep the accounts in accordance with good accounting practice.
The board submits annual accounts in accordance with good accounting practice.
The board is not liable for CitrixUserGroup.no’s debts.
§ 14 – Audit
CitrixUserGroup.no’s annual accounts are audited by two members elected by the general meeting.
The auditor elected by the general meeting can at any time request insight into CitrixUserGroup.no’s accounting documents and cash balances, and must make the board aware of any irregularities. The chosen auditor must also ensure that CitrixUserGroup.no’s accounts are kept in such a way that the accounts live up to CitrixUserGroup.no’s articles of association.
§ 15 – Information channel
CitrixUserGroup.no’s information channel is e-mail and CitrixUserGroup.no’s website. All e-mail communication representing CitrixUserGroup.no must take place with official CUG e-mail addresses and approved logos.
You are not allowed to use your own addresses or logos for communication. All publications on CitrixUserGroup.no’s web portal must be approved by the webmaster or delegated resource.
§ 16 – Resolution
These statutes were adopted at CitrixUserGroup.no’s general meeting on 4 December 2001. The statutes were revised at CitrixUserGroup.no’s general meeting on 27 May 2010.